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Disclosure & Barring Service (Basic) Overseas 

Pre-employment criminal checks for overseas-based candidates with UK ties. A trusted solution for verifying past convictions of non-resident individuals applying for roles in England or Wales.
Overseas UK citizens or foreign nationals who previously resided in England or Wales and are now applying for employment roles in those jurisdictions. The check ensures candidate suitability while remaining compliant with DBS legal requirements.

Key Features

  • Applicable to overseas-based candidates who have resided in England or Wales for at least 12 months within the last 5 years
  • Requires a full five-year address history, including UK residence, with exact from–to dates
  • Secure, certified digital identity verification via advanced ID Document Validation Technology (IDVT) and biometric authentication
  • Real-time digital reporting based on official DBS records
  • Managed entirely by iCOVER agents and processed via direct API submission to DBS

Purposes:

  • Support international pre-employment due diligence for roles based in England or Wales
  • Confirm criminal history with UK authorities for overseas candidates
  • Help employers make compliant and risk-informed hiring decisions
  • Meet legal obligations for suitability assessment under KYE, KYC, and KYP requirements
Turn Around Time (TAT): 4 business days

Whether you’re a customer or a candidate, visit the KYO platform to discover how we’re redefining identity validation.

KY Orchestra

Get Started with our Disclosure & Barring Service (Basic) Overseas

Click below to request a demo or contact us to learn how we can help with your background screening and risk assessment needs.
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Candidate Notification:

iCOVER sends secure instructions to the candidate via email to provide the required documentation and consent.

Document Submission:

Candidate submits verified ID and a 5-year address history (must include at least 12 months of continuous residence in England or Wales).

Digital ID Validation:

iCOVER uses the KYO application with IDVT and biometric tech to confirm identity documents.

Submission to DBS:

iCOVER applies to the API to the DBS.

Report Delivery:

iCOVER receives the digital results and generates a final report for the client.

Case Submitted

Email send to the candidate

The follow up emails will be sent if the candidate doesn’t start or complete the DBS (Basic) process

If the candidate does not start or complete the DBS (basic) after 3 follow-ups emails, the case will be closed as “Refusal to Verify”

Candidate received the email instructions and starts the DBS (basic) process

iCover will verify the personal data against the document’s build in security features this includes checking machine readable code (MRZ) barcodes and verifying the candidates identity with facial recognition technology vie the KY Orchestra platform

iCOVER will submit the DBS request via API, and receive the results (digital)

The result will be tranfared to IRIS platform

Report to closed as CLEAR

Report is polulated

Quality control and fraud review

Report to closed as Review

Report

After a check, whether it results in a “NO NEGATIVE RECORDS FOUND” or “RECORDS FOUND” status, a report is generated with the following key features:

Outcomes:

  • No Negative Records Found:
    • Inquiry Results: No records found
    • Country Component Clearance: CLEAR
    • Source(s): Official UK authorities

 

Records Found:
  • The report includes:
    • Inquiry Results
    • Date of Conviction
    • Case Number
    • Court/Location place of incarceration)
    • Offense/Crime (type of offense)
    • Sentence Details (legal article, sentencing authority, date of sentence, and termination)
    • Identifiers: Name, Date of Birth, Birth Town, Birth Country, Address
    • Source(s): DBS

Note: Only unspent convictions are disclosed, per the Rehabilitation of Offenders Act 1974. Spent records are excluded unless legally required.

Global Coverage:

Expanded Country Catalog

We’re excited to announce the latest countries added to our DBS (Basic) Overseas England & Wales catalog. Need detailed information about specific countries? Contact us, and we’ll provide all the information you need on demand!

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